Position: Project Admin Coordinator
Location: Whistler, BC
Status: Full-time, Permanent
Summary
The Project Admin Coordinator’s primary responsibility is job file management and supporting with client communication (adjusters), ensuring all required reports/documents/updates as directed by the PM/Site Supervisor are delivered and KPI’s are maintained in area of responsibility.
Duties and Responsibilities
– Ensure all required job & claim details are obtained and updated in a timely manner
– Enter and upload required file documents into PSA and XactAnalysis as directed by PM/Site Supervisor
– Send file documents to clients in a timely manner
– Maintain/liaise communications with PM Team and clients
– Liaise with Estimators on Xactimate assignments regarding cost input
– Maintain required administrative status dates & notes in PSA and XactAnalysis
– Prepare final draft restoration invoices for approval by PM and forward to Accounting for entry and issuing to client
– Communicate with Accounting on deductible invoicing and adjustments
– Assist with monthly financial reporting requirements
– Filing and file archiving
– Provide reception relief and back up reception as required
– Time off relief for Project Coordinator
Qualifications and Experience
– 2+ years of experience in a fast-paced administrative role
– 1+ years of experience working with at least one of the following:
– Stratas/property management groups
– Insurance
– Construction, carpentry or other trades
– Restoration experience would be beneficial
– Strong computer skills including Microsoft suite (Outlook, Word, Excel)
– The ability to accurately type 40 words per minute
– Strong administrative and clerical skills
– Strong customer service skills
– Ability to multitask and prioritize in an ever-changing environment
Why join Canstar Restorations?
Canstar is a Canadian restoration company, locally owned and operated since we opened in 1985. We are a company who loves taking part in community events and we are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service and a very high level of quality work to our customers.
Once we have taken care of our customer, we know how to celebrate our successes. From Popcorn Fridays to an annual visit to Playland for staff and their families, Canstar Restorations takes care of their employees too.
Benefits:
– Extended Health and Dental
– Industry related Tuition Reimbursement
– Employer matched RRSP
– Being part of a fantastic team who work hard but also become each other’s work family
If this sounds like a great career opportunity for you, please apply today!